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| On a regular basis, you should plan to have project/program meetings with team leaders who are responsible for specific tasks and deliverables. This way, you can ensure that progress is happening according to plan and that risks are proactively managed.
Additionally, you should have a standing meeting with your main sponsor and input/decision-making meetings with your other sponsors, as needed. Again, this will help you manage expectations and remove obstacles from your path. |
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| It is very important to track and manage risks associated with your project/program. By keeping a risk log that all project members can access, assigning ownership over risk mitigations and reviewing the risk log regularly, you can minimize the risks to your success. Additionally, alerting key sponsors early to high risk factors will enable them to work with you to deal with them.
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How Much Detail Do I Need In Order To Effectively Manage My Project/Program?
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The amount of detail you need to effectively manage your project/program depends on the nature and complexity of your project/program. For larger, complex change efforts, you’ll likely need more detail in terms of time tracking and budget forecasts because several small variances in time or dollars can add up to very large amounts quickly. Therefore, you should set up a weekly time tracking capability that allows team members to enter and forecast their actual hours by task. Additionally, have each team complete a status report and enter their risks into a risk log so that they can be reviewed weekly. |
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